Calm, careful support for behavioral health teams.

In behavioral and mental health, the first phone call matters and privacy matters even more. A Cloverpo VA handles intake, scheduling and insurance with patience and discretion, so your clinicians can focus on care.

Talk about your practice See recommended roles
  • HIPAA-trained before day one
  • You choose your VA
  • Month-to-month
A therapist listening to a client in a calm counseling room

$1,649 a month full-time

$10 an hour part-time

Same price for every role

No setup or placement fees

See pricing

Where a VA helps most

Your VA works inside the systems you already use, with only the access each task needs.

  • New client intake

    Answer inquiries warmly, collect intake details and send forms before the first session.

  • Scheduling

    Book, confirm and reschedule sessions, and manage waitlists.

  • Insurance verification

    Check eligibility and benefits before sessions start.

  • Session reminders

    Send reminders that help reduce no-shows.

  • Billing follow-up

    Submit claims and follow up on unpaid ones.

  • Records and requests

    Handle records requests and paperwork through your approved systems.

Roles we recommend

Start with the role that clears your biggest backlog, and add another as you grow.

What changes for your team

More of your team's day goes to patients, and less to the work that piles up behind the front desk.

  • A warm, consistent first point of contact
  • Fewer no-shows and empty sessions
  • Insurance checked before the first visit
  • More clinician time for care

Built around how your practice works

Every placement comes with a signed BAA before any access, a 2-week fit guarantee and founder-led support.

How we protect patient data
  1. Extra discretion with sensitive recordsYour VA opens only what each task needs and follows your practice's privacy rules.
  2. Crisis calls go to your teamYour VA knows to route urgent or crisis calls to your clinicians or your crisis protocol immediately.
  3. Never outside your systemsNo personal email or messaging apps, ever. Everything stays in the systems you approve.

Questions from practices like yours

More answers on our FAQ page, or book a call.

How do VAs handle sensitive calls?

With patience and discretion. Your VA follows your scripts and routes anything urgent or clinical to your team right away.

Will our VA see therapy notes?

Only if you give that access. You decide what your VA can see, and access is kept to what each task needs.

How much does a VA cost?

$1,649 a month full-time, or $10 an hour part-time with a 20-hour weekly minimum. Every role is the same price, with no setup or placement fees.

Other practices we support

Tell us about your practice

Answer a few quick questions, see your estimate, then book a free call with our founder, a former U.S. healthcare VA.

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